BBQ COMMITTEES

RESPONSIBILITIES & TIMING:

Sep-Nov:

• Price brisket & sausage

• Secure cooking location (KC Hall)

Jan:

• Purchase meat

• Purchase cooking supplies

• Secure coolers & sealers

Week of: 

• Cook

Event:

• Seal meat for pickup (Friday pickup)

• Deliver slice meat to school

• Power wash cooking location

RESPONSIBILITIES & TIMING:

Sep-Nov:

• Secure sides lead

• Secure drinks lead

• Secure dessert lead

• Secure donations/discounts

• Secure donors for baggies, utensils, burners

Jan:

• Collect non-perishable sides from donors

Week of:

• Collect from donors

• Secure drink coolers

• Secure food line volunteer shifts

Event:

• Deliver food to site

• Set up drink/dessert area

• Set up warmers

• Serve food

RESPONSIBILITIES & TIMING:

Sep-Nov:

• Secure decorations

Week of: 

• Organize decorations

Event:

• Provide door prize tub

• Set up welcome table

• Set up auction check in table

• Check in guests, distribute paddles

• Ensure tables & stage are set up by PHS staff (players assist)

• Set up Senior display area

• Set up music

Post Event:

• Pick up decorations & return to storage

RESPONSIBILITIES & TIMING:

Sep-Nov:

• Send info to players

• Email potential donors

• Store items as donated

• Secure auction volunteers

• Secure auctioneer

Dec-Jan:

• Create/secure paddles

• Purchase/secure raffle tickets

Week of:

• Load auction items to site (32auctions.com)

• Create bid sheets from site

• Create program

• Create live auction roster

• Organize raffle/door prizes

Event:

• Set up silent auction area

• Set up raffle display

• Set up live auction display

• Check out winners

Post Event: 

• Provide final financials

• Send thank you letters to donors